Poster Printer

Welcome to the UC Davis Nutrition Department Poster Printer web site. The Department of Nutrition has an HP Designjet 800 large scale poster printer available to Nutrition Department faculty, graduate students, and research staff. This printer is located in 3217 Meyer Hall (a room that is unlocked 8-5 Mon-Fri). It is attached to a PC system which has MS Word 2003, MS Excel 2003, MS PowerPoint 2003, Illustrator 9, Adobe Photoshop CS2, and Adobe Acrobat Pro.

Reservations for the poster printer should be made in advance by contacting the Nutrition Department front desk (nutrfrontdesk@ucdavis.edu , 752-4645). If you would like to check which time slots are currently open for the poster printer, you may view the reservation calendars for our audio visual equipment online. You will need to provide the following information in order to make a reservation and get the password to the computer:

1) Your name
2) Name of Nutrition Department Faculty member you work for
3) Title of your poster
4) Recharge # or DaFIS account # to be charged

Note that the password for the poster printer is changed each month. The HP Designjet 800 prints onto a 42" tall 100 foot long roll of glossy paper. Department members will be charged $4 per linear foot printed (a recharge # or DaFIS account # will be required). A five foot long 42" tall poster would cost $20.

Below are links to templates, useful images such as UC logos and seals, tips for designing posters, tips for editing posters in PowerPoint, and answers to questions about how to format and print your posters.

Note that to reduce printing problems, we recommend that users create their poster files in PowerPoint, then create a PDF file from that PowerPoint file, and then print the PDF file to the poster printer. Instructions on how to create a PDF file from your PowerPoint file are available online (Adobe Acrobat Pro is installed on the computer by the poster printer and all computers in the departmental computer lab in 3249 Meyer).

Frequently Asked Questions

Question: Who do I contact for help? Answer: If the ink or paper needs to be changed in the poster printer, please contact Alex Zingorenko (3113 Meyer Hall, 752-4534). Before seeking assistance for formatting problems with your printout, please read this entire FAQ and the Tips for Creating & Editing Posters in Powerpoint. After reading these documents and carefully reviewing your file to make sure that your printing problem is not a result of a user created formatting error, Alex Zingorenko can be contacted for limited support (azingorenko@ucdavis.edu). Please note that Alex is not available to assist users in the design of their posters or with issues resulting from user-controlled formatting problems. Also, please do not assume that Alex will be available to help you at the exact time you plan to print your poster, i.e. make an appointment with him well ahead (1-2 weeks) of your planned printing time if you think you will require special assistance. This will save everyone a lot of time and effort.

Page Setup dialog boxQuestion: How should I format my poster? Answer: The preferred APPLICATION for creating your poster is Microsoft PowerPoint. The HP Designjet 800 printer prints onto a 42" tall x 100´ long paper roll. PowerPoint has a page size limit of 56". So, the largest poster you will be able to print on our printer using PowerPoint will be 42" x 56". To create a 42"x56" document in PowerPoint, open a blank PowerPoint file and go to File, Page Setup and set Width to 56" and Height to 42" and Orientation for Slides to Landscape. Tips for designing posters and tips for editing posters in PowerPoint are also available. REMEMBER: DO NOT ATTEMPT TO PRINT POSTERS WITH COLORED BACKGROUNDS. We do not have the resources to support the amount of ink this would require.

If you need to create a poster larger than 56" wide, we recommend that you use a different APPLICATION called Adobe Illustrator. Adobe Illustrator has a page size limit of 224". So, the largest poster you would be able to print on our printer using Adobe Illustrator would be 42" x 100´ (since the paper roll is only 100´). If you plan to use Adobe Illustrator, please note that Adobe Illustrator is installed on Computers G, H, I, and J in the Nutrition Department computer lab in 3249 Meyer. We will not offer support to those who use other APPLICATIONs (such as MS Publisher) since our printing tests have not been successful. No matter what program you use, the poster example files would be a good starting place.

Question: Where can I get University Seals or UCD Logos? Answer: Logos and University Seals are available to paste into your PowerPoint documents. Images are available with transparent and white backgrounds.

Question: If my poster is 42" x 56" and I create it in PowerPoint, how am I supposed to be able to edit all the text boxes? When I view the whole poster on my monitor everything is too small. Answer: You can either zoom in to type inside of each text box OR type your text in an MS Word document and paste it into textboxes on the PowerPoint document when you are done with your final editing. If you are having problems editing your poster in PowerPoint, this document may be helpful: Tips for Editing your Poster in PowerPoint.

Question: Where do I go to print my poster & do I need to make a reservation? In the southwest corner of 3217 Meyer Hall there is a computer attached to the printer. Please contact the main Nutrition Department office (nutrfrontdesk@ucdavis.edu, 752-4645) for the password required to access this computer (note that the password is changed monthly). Make sure to reserve the printer well ahead of time for at least 1 hour to print your poster. The reservation book for the poster printer is available online if you would like to view availability before contacting the Nutrition front desk to make a reservation.

Note that we need to know the following in order to make a poster printer reservation:

  1. Name of the Nutrition Department faculty member you work for.
  2. Title of your poster.
  3. Account to charge.

Question: How much does it cost to print a poster? Answer: There is a $4 per linear foot charge for printing posters (this includes drafts or mistakes you print). So, a 5´ x 42" poster would cost $20. Unless something goes wrong with the printer, you will be charged for everything you print (including drafts and test prints). The cost for printing posters that is not covered by what we charge will be covered by Nutrition Department funds. Hence, the poster printer is currently only available to Nutrition Department faculty and research staff (note that the Graduate Group in Nutritional Biology is a separate entity from the Nutrition Department with different funding sources and our departmental printer is only available to individuals housed in the Nutrition Department).

Question: I´m not in the Nutrition Department, but can I still print my poster there and get recharged? Answer: We do not provide recharge service and the printer is only available to Nutrition Department members (note that the Graduate Group in Nutritional Biology is a separate entity from the Nutrition Department with different funding sources and our departmental printer is only available to individuals housed in the Nutrition Department). You may want to look into getting your poster printed at the following locations where they print posters for a fee: UCD Reprographics (752-2679), Fed-Ex/Kinkos in downtown Davis (758-0310) or UCD VetMed Imaging (752-5522).

Question: How do I print my poster? Answer: After making a reservation for the poster printer, bring your file on a USB flash memory device or PC compatible CD to 3217 Meyer. There is an instructional poster by the printer that gives the exact procedure to follow to print your file. Note that to reduce printing problems, we recommend that users create their poster files in PowerPoint, then create a PDF file from that PowerPoint file, and then print the PDF file to the poster printer. Instructions on how to create a PDF file from your PowerPoint file are available online (Adobe Acrobat 9 Pro is installed on the computer by the poster printer and all computers in the departmental computer lab in 3249 Meyer).

Question: What if I prepare my poster in PowerPoint and your printer breaks and I don´t have any time to re-create it in another format? Answer: We recommend that you always have a backup plan. UCD Reprographics (752-2679), Kinkos (758-0310), or UCD VetMed Imaging (752-1174) may be able to print your poster for a fee.

Question: Is there a manual for the printer? Answer: The "Pocket Guide" that came with the printer should be inserted into a slot on the side of the printer. If it is unavailable, both the User Reference Guide and the Pocket Guide are available online.

Question: Where can I get a tube to store my poster in? Answer: The department no longer provides poster tubes. If you would like to purchase a poster tube, it is recommended that you buy one from an office supply store (some labs may wish to purchase a carton of 42" tubes via an order to UCDBuy, which costs ~$110). Here is the purchasing information:

Vendor: UCD Buy (Office Max Catalog)
Description: QUALITY PARK - MAILING AND STORAGE TUBES, COLOR WHITE, QUANTITY 25 TUBES/CARTON, SIZE 42" L X 3-1/2" D
Catalog Number: P746026
Price (without tax): $110.00

Question: What should I do if there is a printing error message on the screen in the middle of my print job? Answer: We have found that doing nothing (ignoring the message completely and waiting at least 45 minutes for your job to complete) brings the best results, i.e. your poster will most likely still print out fine. If, after waiting 45 minutes your poster has still not printed out, you should cancel your print job and turn the printer off and on before attempting to print again.